Real-time WhatsApp automation · any sector · any country
Your client is messaging now. Who's answering?
RT FLOW builds and runs a WhatsApp AI receptionist for any small or medium business, in any sector and any country: instant replies in English and Arabic, bookings straight into your calendar, reminders and client follow-up. You don't learn any tools. We handle all of it, remotely.
The problem usually isn't a lack of clients
It's that messages arrive while you're busy. Clients wait a few minutes, then book somewhere else. And appointments nobody turns up to waste hours of your day.
- Out-of-hours messages with nobody to answer
- The same questions every day about prices and availability
- No-shows and last-minute cancellations
- Forgetting to ask happy clients for a Google review
Work out what missed appointments and messages cost you
≈ $10,400 a year
A rough estimate from your own numbers, not a promise of results. Adjust the values to match your business.
What we set up for you
WhatsApp AI receptionist
Clients message when it suits them: late at night, between appointments, on your day off. RT FLOW's AI receptionist replies within…
Read more →Booking and reminders
No-shows are one of the most expensive problems for appointment-based businesses. RT FLOW books clients straight into your calenda…
Read more →Google review automation
Reviews are often the first thing new clients check. RT FLOW sends a short, friendly WhatsApp message after each visit with a dire…
Read more →Lead follow-up and win-back
Many enquiries go cold because nobody follows up. RT FLOW sends a timely nudge to people who asked but didn't book, and a friendly…
Read more →Custom AI automation
Not every business fits a package. We map your repetitive tasks, then build n8n workflows with AI where it genuinely helps, from i…
Read more →How we work
You tell us about your business
One detailed form: services, prices, opening hours, team, booking rules and tone of voice. It takes about 20 minutes.
We review it
We check everything and contact you only if something is missing or unclear.
We build your automation
We set up your WhatsApp Business Platform number, connect your calendar and build the AI receptionist from your own information.
We test it with you
We run it against real scenarios (prices, bookings, cancellations, complaints), then you approve before launch.
It goes live
Clients message your number and get instant replies, bookings and reminders.
We look after it
Monthly report, tuning, updates when your prices change, and support when you need it.
Examples of sectors we serve
Hair salons
Price questions all day on WhatsApp
Barbershops
Your hands are busy and you can't reply
Nail and lash studios
Clients forget their infill timing
Beauty salons and spas
Complex treatment menus
Restaurants and cafés
Missed messages during busy service
Fitness and yoga studios
Trial enquiries that never book
Pet groomers
Quotes depend on breed and coat
Tattoo and piercing studios
Vague enquiries with no details
Clinics and dental practices
Phone lines busy all morning
What clients say
We're onboarding our first clients now. Real reviews will appear here, shown only with each client's permission. We will never publish made-up reviews.
Frequently asked questions
What is RT FLOW?
RT FLOW is an AI automation agency. We set up and manage WhatsApp automations for appointment-based businesses: an AI receptionist, bookings, reminders, review requests and follow-ups.
Do I need any technical knowledge?
No. You fill in one form about your business, and we build, test and launch everything for you.
How long does setup take?
Usually 3 to 7 business days after we receive your completed form and payment, depending on the package.
Which languages does it support?
English and Arabic, and it replies in the language the client writes in.
Is my clients' data safe?
You stay in control of your clients' data. We act as your data processor under a written Data Processing Agreement, and use encryption and strict access controls.
Ready to stop missing messages?
Tell us about your business once. We build, test and launch your WhatsApp automation, then look after it every month.